Venue Hire

Hirer's Details
Please note, your completed hire agreement must be returned at least 90 days prior to the date of hire to secure your dates.
Contact Name*
First Last
Contact Telephone*
Contact Email*
Contact Address*
Street Address Address Line 2 City Postcode Country
Production Company*
VAT Registration Number

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Bank Details
Ticket revenue (excluding our ticket fees) collected by the Theatre Box Office will be transferred to this account at the end of your hire
Account Name*
Account Number*
Sort Code*

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Schedule
The Theatre is available to let on a full day or half day rate.

Full day let - 12 hour let of venue, with 10 hours use of the space plus 2 x 1 hour meal breaks - £600 inc. VAT

Half day let - 5 hour let of the building, with 5 hours use of the space - £500 inc. VAT

Live Music Half Day Let – 7 hour let of the building (4pm-11pm) with 7 hours use of the space - £500 inc. VAT

The let includes one technician to assist with lighting and sound plus provision of staff for box office, access to the bar for your customers and listing of your show on our box office system and website.Please fill in the schedule below for each day of your hire.
Show Schedule*
Please use the plus button to enter a new row for each hire date required.
Date Length Set-up, rehearsal or performance? Building access time Show start time Show end time Building clear time

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Equipment Hire
The tech spec for the theatre shows all the equipment which is included as standard in your hire.

Any additional equipment must be hired in. We are happy to sub-hire equipment on your behalf from third party suppliers if you’d like, provided we are given at least 14 days notice.

Some of the equipment regularly requested is shown below along with the cost per day (inc. VAT).

If you want us to hire any of this kit for you, please mark Yes in the relevant boxes and specify the number of sets required where appropriate. Other requests may also be possible. Please list these in the “other” section and contact our venue technician on technical@cottiers.com to discuss your requirements.

If you’re arranging hires from other companies directly, please bear in mind our venue is not manned full time, so you’ll need to contact our technician to arrange suitable times for delivery and collection.
Required Equipment
- Projector & Screen (£150 per day)
- Hazer (£40 per day)
- Smoke Machine (£40 per day)
- Wireless Headset Mics (£50 per mic per day)
- Wireless Handheld mics (£50 per mic per day)
- Drop Mics (£50 per mic per day)
- Condenser Mics (£50 per mic per day)
Any other equipment you’d like us to sub-hire for you?
Are you hiring equipment from any other suppliers?
If so, please list the equipment here and give details of delivery and collection times at the theatre

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Theatre Set-Up
The technical specification document for the theatre shows the layout of the auditorium, plus gives details of all the lighting and sound equipment available as standard. Standard lighting and the installed parts of the sound kit (speakers, mixing desk etc) will be set up for your arrival.

The default state of the venue is for performances to take place at floor level at the pulpit end. If you wish, a raised staging platform can be erected to a height of 1m, in sections of 8m x 4m.

Any other equipment (e.g. mics, monitors, additional hire equipment) will be set up during your let hours.

You can request to have some or all of this equipment pre-rigged if you want, but this will incur an extra charge of at least £80 (minimum 4 hour call @ £20 per hour).

If you want items pre-rigged, please send lighting plots, sound design and technical drawings to technical@cottiers.com
Location and layout of playing space*
E.g. in the round, at pulpit end.
Raised staging platform required?*
- Yes
- No
Dimensions
Please specify staging platform dimensions.
Do you want to request pre-rig of any equipment or staging?*
(Min. £80)
- Yes
- No
Pre-Rig Details*
Please give details.
Preferred seating layout*
The auditorium can be set up for cabaret-style seating, with a maximum capacity of 150 or seated with a maximum capacity of 200.

We can extend the seated capacity to 250 by hiring additional chairs at a cost of £3 per chair (inc. VAT)
Other seating requests
E.g. block off back row for filming, hold seats in front row for latecomers, hold seats for cast, etc.

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Sound and Lighting
We don’t supply any laptops or PCs for playing sound effects or backing tracks or for running lighting cues.

Please remember to bring your own, including cables to connect to lighting and sound desks
Are you bringing your own lighting operator?*
- Yes
- No
Description of lighting requirements*
Are you bringing your own sound operator?*
- Yes
- No
Are you bringing a live band/live bands?*
- Yes
- No
Live Band(s)*
Please list band names and approx. onstage times
Band Name Onstage Time
Description of Audio used in show*
This should include a detailed description of how you plan to use mics, sound cues and music. If you are bringing a live band, please include details of their technical specification.

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Set, Props and Costumes
Please provide a detailed description of your set, including a breakdown of components, measurements and all materials used (for fire safety).
Detailed description of set
Technical Drawings
If technical drawings are available, please upload them here and they will be sent directly to our theatre technician.
Drop files here or
Props Summary*
Please let us know if you are using any props which could be a fire hazard or pose a risk of injury.

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About your company
Every visiting company must have a designated stage manager who is responsible for the company and equipment brought into the venue.

Any company which includes children under 16 must provide their own chaperones.
How many adult cast members?*
(approx.)
How many junior cast members (under 16)?*
(approx.)
Stage Manager Name*
First Last
Stage Manager Contact Telephone*

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Ticket Prices
We add a £1.50 per ticket fee to the prices you set.

All your marketing should show the total customers will pay (your ticket price + £1.50).

The fee applies to all tickets, whether booked online, on the phone or in person.
Adult Price*
Excluding our £1.50 fee.
Concession Price*
Excluding our £1.50 fee.
Child Price*
Excluding our £1.50 fee.
Concessions Policy
Our standard concession policy is for OAPs (over 60); under 16s; students; disabled patrons and the unwaged.

We normally permit children under 2 into the auditorium free of charge, provided they sit on a parent’s knee.

We normally offer free tickets to carers accompanying disabled patrons.
Do you want to add any additional categories for concessions?
- Yes
- No
Additional Concession Categories*
Do you want to remove any of our standard concessions?
- Yes
- No
Concessions to remove*
Tickets sold through other suppliers
We request a minimum of 50 tickets per show to sell through our Box Office.

You can also sell tickets through other suppliers if you wish, but please note we can’t provide any physical tickets for you to pass on to them or to sell yourself. We can only generate tickets for sales through our own Box Office.

If you are selling tickets through other suppliers, someone from your company must be in the front of house area before each show to distribute these tickets and deal with any queries about them. Our Box Office staff and ushers can only help with tickets sold through the Theatre’s Box Office.
Will you be selling tickets through other suppliers?*
- Yes
- No
Ticket suppliers
Please list which ticket suppliers you will be using.
Box Office Tickets*
How many tickets are you allocating for sale through the theatre box office?
Please enter a number from 50 to 250.

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Deposit
Your estimated hire cost will be made up of the standard let fees, any equipment hire fees shown on this form and any additional hours requested on this form (outside the standard let hours).

Additional hours are charged at £20 per hour (inc. VAT).

Once your hire has been confirmed, we will issue a deposit invoice for 25% of your total estimated hire cost. This deposit is NON-REFUNDABLE.
Deposit Agreement*
- I have read and agree to the deposit terms.
Hirer's Deceleration
Once you have filled in this hire form as completely as possible, please read the Terms & Conditions document carefully.

Your hire is not confirmed until your deposit invoice has been paid.
Your Name*
First Last
Terms and Conditions Agreement*
- I confirm that I have read and agree to abide by all the Terms & Conditions contained in and attached to this hire agreement
Comments
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